Currently viewing the tag: "importing container lists"

Allow me to be blunt – there is no efficient way to import finding aids created and saved as Microsoft Word documents into Archivists’ Toolkit without the painstaking exercise of copying and pasting lines of data into individual database cells.  For the past eighteen months, we have been writing finding aids for the archival collections in the Library thanks to the CLIR grant.  Twenty one finding aids have been completed and reviewed.  The final Word documents, once approved, are entered into the Toolkit, as mentioned, by copying and pasting data.  It can be a slow and tedious process, especially when dealing with numerous subject headings and name entities.  Entering lengthy container lists is even more dreary – dates must be input into multiple cells, a simple box and folder enumeration containing only two numbers is seven clicks from completion.  Not the best use of anyone’s time.  Not to mention the probability for error!  When your eyes are glazed over from transferring data piece-meal for hours, a “7” could easily look like a “1”.

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