- Project Team
Do you use Android or Apple for your electronic ecosystem? When upgrading to a smart phone, I had a difficult time choosing which environment to virtually live in. I own a Mac, but use an IBM at work. I love the design and utility of Apple products, but use my Google account as if it were my personal assistant. My thinking was: If I am going to invest my time and money in this electronic world, I want to make sure what I get makes sense with all the other electronic stuff that I use on a daily basis, so that it’s useful and productive instead of time-consuming and frustrating. I’m an Android … I mean, I own an Android (a couple, actually). But the decision wasn’t obvious or easy to come by. Mainly because neither would have been a bad choice. (Sorry, Windows, you never made the running).
This is similar to the way we felt here at the AMNH Library about ArchivesSpace and AtoM. The two are solidly comparable content management systems for archives, but different flavors. In testing, they both met our basic requirements for creating, managing, and publishing finding aids; they just handled them differently. In terms of cost-efficiency, both are open-source applications freely available to use, but support and/or customization have a price tag. We preferred the look and feel of AtoM over ArchivesSpace, but ASpace was easier to navigate and made sense to those of us who were already familiar with Archivists’ Toolkit. AtoM was developed by Artefactual Systems (also behind Archivematica and Binder); ArchivesSpace boasts a large U.S. membership base whose many charter members include the Smithsonian, Yale, Harvard, and NYPL. Are you following me on this see-saw?
Well, the devil is in the details, as they say. And as the Metadata Analyst on this project, I was very eager to investigate the details behind the details. We chose ArchivesSpace for those who wish to skip the rest.
“It is quite probable that the facts of distribution, life history, and economic status may finally prove to be of more far-reaching value, than whatever information is obtainable exclusively from the specimens themselves.”
From: “The Methods and Uses of a Research Museum” by Joseph Grinnell (1915), Popular Science Monthly 77: 163–169.
Last week’s annual meeting of the Society of American Archivists provided a great opportunity for three CLIR recipients to meet about our proposed panel for the Hidden Collections Symposium in March. Christina Fidler, Museum Archivist, Museum of Vertebrate Zoology, University of California, Berkeley and Rusty Russell, Collection Manager, Botany, Smithsonian Institution and I were joined by Tim White who was unable to be there in person. Tim is Director of Collections and Operations at the Peabody Museum of Natural History and we all connected via Rusty’s mobile phone set to speaker, as we sat on the lawn outside the conference hotel. What brought two archivists and two collection managers together? Besides being CLIR natural science museum recipients, we share an enthusiasm for linking access to archives and scientific specimen and data collections.
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Awareness of the CLIR Hidden Collections project has spread throughout the Science Departments. Earlier this year, we received a transfer of film reels from Ornithology that they could no longer access, but were eager to see. The Library applied for and has received a grant of $16,380 from the National Film Preservation Foundation (NFPF) to preserve the Great Gull Island Film Collection.
The three films in this series offer a glimpse into the life work of AMNH Ornithologist, Helen Hays. Great Gull Island and Tern Watch beautifully showcase the Great Gull Island ornithological research station, located east of the North Fork of Long Island, where Helen and her team have conducted research on nesting Common Terns and endangered Roseate Terns for over forty years. Ducks, filmed by Helen as a student in the early 1960s, provides an important historic record of the behavior and mating habits of Ruddy Ducks in the West Pond at the nearby Jamaica Bay Wildlife Refuge.
In 2010 when the library’s first CLIR grant was underway we strategized with the project timeline, plotting a course through the departments. As often happens with projects involving inventory efforts, it became the starting point for a multitude of spin off projects. One of the largest and most inspiring projects has been our current CLIR hidden collections projects grant, of which we are well into our second year. Another happy occurrence has been the ongoing ‘department discoveries’ and transfers that continue to occur.
Before Alfred Kinsey studied human sexuality he studied gall wasps. During his years of entomological study, 1917 to approximately 1940, Kinsey amassed a significant collection of gall wasp specimens much of which eventually became part of the AMNH collections. Since 1995 the AMNH archive has had in its holdings a modest and seemingly incomplete collection for Kinsey which supports the museum’s late 1958 acquisition of his gall wasp collection. The Alfred Kinsey entomological papers, 1917-1941 are described as only having correspondence for people with last names that begin with B; Balduf, Banks, Beutenmuller, Borgmeier. It had always been a bit of a mystery to the current library staff. It’s clear that the collection had been separated before 1995, but where the other portion of the collection lived was unknown.
Last month I described how we grew our Excel worksheet to support gathering descriptions for AMNH expeditions and personnel in data fields mapped to EAC-CPF. Today I will explain how this basic worksheet developed, and how it became an invaluable tool for creating EAC-CPF XML as well.
I know… nothing that can be done in a spread sheet is as cool as riding to camp on the back of a camel, but allow me to tell you how we got our records from XLS to XML. Nudge-nudge, in case you aren’t aware, the AMNH Library recently launched its collection of digitized images online where I found this fabulous photograph.
I’m currently interning at the American Museum of Natural History, working on their CLIR Hidden Collections project. The project has focused on the creation of EAC-CPF (Encoded Archival Context – Corporate bodies, Persons, and Families) records, in an attempt to highlight the individuals associated with AMNH expeditions. One of the goals of the project was to shed light on people in connection with these expeditions that researchers and the public may not be aware. While working on a record for explorer Carl Ethan Akeley, it struck me just how much one particular individual was not given more attention: his wife, Mary L. Jobe Akeley. The archives at AMNH house the Mary L. Jobe Akeley collection (Call nos. A342-A344), gifted by her estate in 1967 and 1977. The information within this substantial collection was used to craft an EAC-CPF record for Jobe herself, but I decided to go one step further to bring to light the accomplishments of this remarkable woman.
There is an antiquated saying: behind every great man there is a great woman. This was never truer (and perhaps misleading) in the case of Mary Lenore Jobe Akeley. In the world of explorers, it is Carl Ethan Akeley’s name that is more commonly known. From his work with the Chicago Field Museum to his creation of the Akeley Motion Picture camera to his passion and desire to create the African Hall exhibition at the American Museum of Natural History (now entitled the Akeley Hall of African Mammals), it is Carl Akeley who we mostly remember. Few laypersons are aware of Mary Jobe Akeley and the work she had been performing long before she married, and well after.
Born on January 29, 1878 in Tappan, Ohio, Jobe grew up with aspirations of being an explorer. She was bright, attending college by age 15 and earning two degrees, a Bachelor of Philosophy, and a Master of Arts by 1909. In 1930, she received an honorary degree of Doctor of Literature from Mt. Union College. While in school she taught grammar and high school and was a member of numerous faculties, including the Head of the Department of history and Civics at the New York State Normal and Training School at Cortland and member of the Department of History at the Normal College of the City of New York(1). Throughout all of this, Jobe also began embarking on expeditions.
Jobe’s main area of interest was the Canadian Rockies. Throughout the span of her life she would participate in ten expeditions to British Columbia. Her first two expeditions were in 1905 and 1907, where she helped botanize for Dr. Charles Shaw of the University of Pittsburgh. She would return in 1909, this time with Professor Herschel C. Parker, assisting in the Canadian Topographical Survey Expedition. Her next two expeditions, in the summers of 1910 and 1912 found Jobe exploring areas around Mt. Assiniboine and the Great Divide. During this time, she not only took numerous notes and photographs while on her expeditions, but she also began lecturing at various institutions about her discoveries (a newspaper article from 1913 indicated she gave over 40 lectures on the topic in 1912 alone) (1).
In 1935, Henry Raven set out with Arthur S. Vernay, Stephen F. Hopwood, and other hunters, academics, and guides on a research trip to Burma. He served as lead scientist, collector, and primary photographer. Following along the northern section of Chindwin River, the group set out to document the indigenous birds, tribes, and customs of the area for further comparison and study back at the AMNH.
Before Raven left on the expedition, he first had to itemize and arrange for all the things he would need for the following three months. Some he would acquire personally, others were supplied by the museum, and even more items would have to be purchased with traveling funds once the team was en route through England, Bombay, and Rangoon.
When walking to the exit in the 81st St. – Museum of Natural History subway station, among the creatures on the walls welcoming visitors to the museum is a fish that may appear to be just another prehistoric creature from some geological age long ago. In truth, it wasn’t until the twentieth century that paleontologists learned that this fish, previously thought to be a long extinct dino-era species found only in fossils, was alive and well in the waters off South Africa.
The Coelacanth (pronounced SEEL-uh-kanth) is an exceedingly rare and endangered species of fish that is related to land-dwelling vertebrates, and its lack of evolution over hundreds of millions of years make this fish what experts have dubbed a “living fossil”; the fish looks just as it did when it first appeared in the Devonian period fossil record, some 375,000,000 years ago. In 1938, fishermen caught the first living Coelacanth specimen near the mouth of the Chalumna River, right off the southeastern coast of South Africa. It was purportedly noticed in a fish market by a woman named Marjorie Courtenay-Latimer, who was a curator at the nearby East London Museum. She, in turn, sent sketches and a description of the primeval fish to renowned South African ichthyologist J.L.B. Smith who recognized it as a Coelacanth and named the species Latimeria chalumnae after Ms. Courtenay-Latimer and the river in which it was found. As of 1957 only 12 other living specimens had been found, all near the Comoros Islands, and were taken the Natural History Museum in Paris for study. The original discovery was hailed by scientists worldwide as one of the most important natural history discoveries of the century.
Describing Expeditionary field work at the AMNHThese posts describe recent discoveries and observations by the project team.
In 2012, the Research Library of the American Museum of Natural History (AMNH) was awarded a grant from The Andrew W. Mellon Foundation, through a program administered by the Council on Library and Information Resources’ (CLIR) Cataloging Hidden Collections. The AMNH Archive Project will produce in-depth descriptions, called finding aids, for major archival collections relating to Museum expeditions. The project will also result in brief histories of these expeditions and biographies of those who participated in them.
- Joe Kish on Dr. Albert E Parr Museum Director 1942-1959
- Dustin Angell on Phase I: The Complete Story
- Iris Lee on A Place for Our Stuff: Evaluating Archival Content Management Systems
- Carla Joubert on Biographical Materials: John Treadwell Nichols
- Vladimir Alexiev on A Place for Our Stuff: Evaluating Archival Content Management Systems
TagsAinu AMNH library catalog Anthropology Archives Archbold Archival Arrangement Authority Names CAT Cataloging CLIR 2010 clir 2012 Correspondence Crocker Land Department of Preparation and Installation Department Records EAC-CPF expeditions Fall 2011 Field Notes Finding Aid finding aids Hayden Planetarium Herpetology Archives hidden connections IMLS LARA linked data Mammalogy Archives Manuscript Collection Maps Museum History Non-Curatorial Field Notes Ornithology Archives Paleontology Archives Phase 2 photographs Photo Print Collection Processing Research Library Risk Assessment Slide Collection Spring 2011 Spring 2012 Summer 2011 Summer 2012 T. Don Carter
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